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Comments & Complaints

Comments, Complaints and Concerns

We value your opinion

We make every effort to give the best service possible to everyone who attends our practice.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible. Simply contact the practice manager and they will set all the necessary wheels in motion.

If you have a complaint to make please dont be afraid to say how you feel. We welcome feedback to help us improve our standards and you will not be treated any differently if you have complained.We will just do our best to put right anything that has gone wrong. Your complaint will always be thoroughly investigated and we seek to come to a mutual understanding of what has gone wrong and to take any action that may be needed to put things right.

We aim to acknowledge all written complaints within three working days.  Some complaints will need to be discussed within the team and will take longer to respond to in full, but we will keep you informed about how long this will take.

Although all complaints are treated in confidence it may be necessary for doctors and staff to discuss clinical information.  They will only do this as far as necessary to investigate the complaint.

If a complaint is made by someone else on a patient’s behalf we will require the patient’s written consent to discuss their medical records and details of their care and treatment.  (This does not apply to patients under 16 years of age).

If you would like help or advice from an independent body then the ICAS (Independent Complaints Advocacy Service) can help:

Independent Complaints Advocacy Services

North West region

Tel: 0845 1203735

Although most complaints are resolved within the practice you can approach NHS England who we are contracted to and they will investigate the complaint on your behalf.  Please contact:

The Complaints manager

By telephone: 03003 11 22 33

By email:

By post: NHS England, PO Box 16738, Redditch, B97 9PT

If you remain dissatisfied once the complaint has been dealt with you may seek further independent review from:

The Parliamentary and Health Service Ombudsman
Millbank Tower
30 Millbank

Tel:    0345 0154033

Website: (to complain online or download a paper form). 


files_1Everyone working for the NHS has a responsibility and a legal duty to protect your information, so that information is not disclosed to unauthorised bodies or people.

Information is recorded, either on paper or in computer files. However, it is all treated with the same strictly controlled confidential care. We need to be able to move electronic information from system to system, extracting the data and modifying it for the next system.

Tests will need to be made periodically on the data, to check that it has been transferred correctly. This is done under secure, carefully controlled conditions. The Law strictly controls the sharing of some types of very sensitive personal information. We are continually reviewing ways in which confidentially improvements can be made, and it is important for us to know and understand the views of patients and users of the service, including carers.

Freedom of Information

If you would like access to your medical records please apply in writing to the practice manager.

The Freedom of Information (FOI) Act was passed on 30 November 2000. It gives a general right of access to all types of recorded information held by public authorities, with full access granted in January 2005. The Act sets out exemptions to that right and places certain obligations on public authorities.

FOI replaced the Open Government Code of practice, which has been in operation since 1994.

Data Protection and FOI – how do the two interact?

The Data Protection Act 1998 came into force on 1 March 2000. It provides living individuals with a right of access to personal information held about them. The right applies to all information held in computerised form and also to non-computerised information held in filing systems structured so that specific information about particular individuals can retrieved readily.

Individuals already have the right to access information about themselves (personal data), which is held on computer and in some paper files under the Data Protection Act 1998.

The right also applies to those archives that meet these criteria. However, the right is subject to exemptions, which will affect whether information is provided. Requests will be dealt with on a case by case basis.

The Freedom of Information Act and the Data Protection Act are the responsibility of the Lord Chancellor’s Department. A few of its strategic objectives being:

  • To improve people’s knowledge and understanding of their rights and responsibilities
  • Seeking to encourage an increase in openness in the public sector
  • Monitoring the Code of practice on Access to Government Information
  • Developing a data protection policy which properly balances personal information privacy with the need for public and private organisations to process personal information

The Data Protection Act does not give third parties rights of access to personal information for research purposes.

The FOI Act does not give individuals access to their personal information, though if a request is made, the Data Protection Act gives the individual this right. If the individual chooses to make this information public it could be used alongside non-personal information gained by the public under the terms of the FOI Act.


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